Skip to content

Executive Assistant

Remote Professional Support Role

MK Quilts is seeking a highly organized, resourceful professional to provide executive-level support to company leadership. This role focuses on protecting leadership time, managing operational flow, and ensuring priorities move forward without bottlenecks.

This is a high-trust, detail-intensive position that supports both strategic and day-to-day execution.

About the Role

The Executive Assistant acts as a force multiplier for leadership by managing schedules, communications, documentation, and operational coordination. The goal is to remove routine and administrative load so leadership can focus on growth, strategy, and key decisions.

You will work across departments including sales, marketing, support, accounting coordination, and project tracking.

Primary Responsibilities

Executive Support

  • Manage calendars and scheduling
  • Organize meetings and prepare agendas
  • Track action items and follow-ups
  • Screen communications and prioritize responses

Operations Coordination

  • Help move projects forward by tracking deadlines
  • Maintain internal checklists and procedures
  • Coordinate with contractors and team members
  • Organize documentation and digital files

Communication Management

  • Draft professional emails and internal communications
  • Maintain organized records of conversations and decisions
  • Ensure information flows between departments

Administrative Systems

  • CRM data entry and record updates
  • Document formatting and organization
  • Basic reporting and information gathering

What Success Looks Like

  • Leadership time is protected
  • Fewer dropped tasks or missed follow-ups
  • Projects move forward without constant supervision
  • Information is organized and accessible
  • Communication is clear and professional

Required Skills

  • Exceptional organization
  • Strong written communication
  • Ability to manage multiple priorities
  • High attention to detail
  • Professional judgment and discretion
  • Comfortable learning software systems

Helpful Experience (Not Required)

  • Executive or administrative support
  • Operations or project coordination
  • CRM or marketing platform experience
  • Small business or entrepreneurial environments

Work Style

  • Remote role
  • Structured but fast-paced
  • Independent work with regular check-ins
  • Requires reliability and follow-through

Why This Role Matters

This role allows leadership to focus on higher-level decisions while ensuring daily operations remain organized and on track. The Executive Assistant plays a key part in the stability and growth of MK Quilts.

Compensation

  • Part-time or full-time considered
  • Pay based on experience

Interested?

Send Resume/CV to: jobs@mkquilts.com

Dependable professionals who thrive on organization and supporting leadership are encouraged to apply.